Case study Performing arts · Registration and e-sign

A signed waiver,
before the first class.

Saanwee run music and dance classes for students of every age. Enrolling meant a printed form, a policy sheet nobody read, and a signature chased on the day. We built a six-step registration that knows when the student is a minor, shows the actual policies, and captures a real signature before anyone walks in.

Saanwee Performing Arts
Registration on a phone · in one sitting
The registration flow
Step one on a phone
Steps to enrol
6
6
steps, start to signature
1
sitting, on a phone
0
printed forms
Auto
guardian step when under 18
Manan Mehta with the AI Crew team in the Mumbai office
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The AI Crew team at work
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01 · The situation

Everyone signs the waiver. Nobody reads it.

A performing arts studio has the same three problems every term. Details arrive on paper and get typed in twice. The policy sheet is handed over without being opened. And the signature that actually matters legally is the one collected in a rush at the door on day one.

edit_note
Typed in twice

Paper form to spreadsheet, by hand, with a transcription error every few students.

child_care
Most students are minors

Which changes who has to consent, and nobody wants to work that out at the door.

draw
A signature with nothing behind it

A name on a line proves very little about what the person was shown.

The Saanwee registration start
02 · What we built

Six steps, and the form does the thinking.

The parent gets one screen at a time, in plain language, and never sees a question that does not apply to them.

Step one, who is joining
Who is joining us

Name, birthday, contact. The date of birth is what drives everything that follows.

Step 1
A guardian, only if one is needed

Under eighteen and the form asks for a parent or guardian. Over eighteen and that step never appears.

Automatic
Choose the class and the batch

Pick the class, then the batch that suits the schedule, instead of a free-text box the office decodes later.

Step 3
Read the actual policies

The studio's real policy documents, on screen, before the signature rather than in a folder afterwards.

Shown, not filed
Sign on the screen

A drawn signature with a timestamp, captured with a finger, which is how a phone signature should work.

E-signed
Straight into the studio's own records

Logged where the office already works, so nobody retypes anything and the signed copy is kept.

Filed
account_treeHow registration works

Six steps on a phone, before anyone walks in.

One screen at a time, in plain language, and never a question that does not apply.

Comes in
smartphoneParent or studentOn a phone, in one sitting
cakeDate of birthDrives everything that follows
draw

Saanwee registration

The form does the thinking.

  • check_circleMinor detection from the date of birth
  • check_circleClass, then the batch that fits
  • check_circleThe studio's real policy documents
Goes out
signatureA timestamped signatureDrawn with a finger
folder_sharedFiled with the studentWhere the office already works
verifiedProof of what was shownWhich terms, what date, who
Student
badge01Who is joining us

Name, birthday, contact. The date of birth drives the rest.

Form
family_restroom02A guardian, only if needed

Under eighteen, it asks for a parent. Over eighteen, the step never appears.

Student
music_note03Choose class and batch

Pick the class, then the batch, instead of a free-text box.

Student
policy04Read the actual policies

The studio's own documents, on screen, before the signature.

Student
draw05Sign on the screen

A drawn signature with a timestamp.

Studio
folder_shared06Straight into the records

Nobody retypes anything, and the signed copy is kept.

Built withformat_list_numberedSix-step flowfamily_restroomMinor detectionpolicyPolicy documents in linedrawDrawn signaturescheduleTimestamped record
03 · The point most forms miss

A waiver is only worth something if you can show what was shown.

Anyone can collect a signature. The part that matters, if it ever matters, is proving which version of the terms that person actually saw, on what date, and who was legally able to agree to them.

The terms are the terms

The policies are presented from the studio's own documents, not paraphrased into friendlier wording that would not hold up.

The right person signs

Minor detection is not a checkbox the parent ticks. It follows from the date of birth, so it cannot be skipped by accident.

The record is kept

Timestamped, with the signature attached, in the place the studio already keeps its student records.

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04 · What changed

The first day is now about the class.

Before
  • closeA printed form, typed into a sheet afterwards
  • closePolicies handed over, rarely opened
  • closeSignatures chased at the door on day one
After
  • checkSix steps on a phone, before anyone arrives
  • checkPolicies on screen, in front of the signature
  • checkA timestamped signature, filed with the student
Six-step flowMinor detectionPolicy documents in lineDrawn signatureTimestamped record